ViVeSec Box and ViVeSec AI Box: turn company knowledge into business advantage, under your control
ViVeSec connects protected data management with local enterprise AI. ViVeSec Box provides the protected document, sharing and access layer. ViVeSec AI Box provides the local computing environment for AI processing of your own business sources. Together, they help turn contracts, proposals, reports and internal procedures into searchable knowledge, source-linked drafts and repeatable workflows.
WHY: your company's knowledge should strengthen your company
Your competitive advantage lives in customer relationships, technical expertise, pricing, contractual experience and the knowledge accumulated by your people. When that knowledge is scattered across files, every search, repeated reading session and manual copy-and-paste task consumes business capacity.
AI becomes strategically useful when it works with this company-specific knowledge. Data control becomes a business advantage when your organisation decides which documents are processed, for which purpose and under whose permissions.
The ViVeSec principle is clear: Bring AI to the data. Do not move the data to AI. Protect valuable information, make it useful and turn recurring work into a measurable business process.
HOW: two connected layers, a defined data path and your own AI agents
Protected sources in ViVeSec Box
ViVeSec Box supports protected document management, sharing and access. During deployment, the organisation identifies data owners, authoritative documents, rooms, drives and user permissions. Documents are uploaded manually or brought in through the supported Backup Agent workflow, with the data path checked before use.
Local processing in ViVeSec AI Box
The paired ViVeSec AI Box processes the business sources it is authorised to access. The designated local workflow does not require sending document content to an external AI provider. Remote access, licensing, updates and any external integrations have their data paths defined separately. Source files, search indexes, conversations and exports each require appropriate access, retention and backup arrangements.
An agent built around the task
A template defines the fields, extracted data and output structure. Your agent applies that template to a selected source set, language, processing mode and destination. A local AI assistant can help the administrator design the template. The result is a business-specific assistant for tasks such as extracting contractual deadlines, comparing supplier proposals or preparing an internal knowledge summary.
Results your team can check
Source references and tests on known examples support verification. A completed task and a result confirmed as saved to the intended destination are separate states. Professional approval, external messages and actions in other systems follow their respective authorisation and approval workflows.
WHAT: ViVeSec Box + ViVeSec AI Box + partner-led deployment
ViVeSec Box: protected document management, sharing, communication and access, with the backup workflow appropriate to the configuration.
ViVeSec AI Box: local computing for document search, data extraction, comparison, summarisation and your own AI agents.
Partner-led deployment: business discovery, data and permission planning, configuration, device pairing, testing, user handover and the support included in the selected service.
The two devices serve one business objective: protected information that your people can put to work through local AI.
Who benefits most from private enterprise AI?
- Sales teams: prepare proposals from approved price lists and previous offers, compare conditions and create customer summaries.
- Legal and contract teams: extract deadlines, obligations and differences, with references back to the original documents.
- Finance and administration: extract document data, flag discrepancies and prepare reporting drafts.
- Engineering, manufacturing and service businesses: search manuals and procedures, compare technical documents and process work records.
- HR and knowledge management: search internal policies and prepare onboarding and training materials.
- Organisations handling confidential information: establish local processing where contracts, confidentiality or internal policy make data control a business requirement.
A strong first workflow is frequent, document-based, owned by a responsible person and measured against a clear outcome.
Why invest in your own business AI?
Make proprietary knowledge usable. Staff can work with an answer, data list or draft prepared from selected company sources.
Make recurring work repeatable. A configured template and agent turn repeated tasks into a consistent output structure.
Build control into deployment. Source permissions, output access, retention and backup are planned together.
Use local computing without an external per-token charge. Locally executed AI processing does not incur a per-token fee payable to an external AI provider. Hardware, software licensing, deployment and operating costs are planned separately.
Measure capacity released. Compare the existing and AI-assisted workflows on the same sample, including checking and correction time. Base the business decision on the organisation's own results.
A practical deployment path
1. Select one valuable recurring task and record the current effort.
2. Identify authoritative documents, permissions and the required result.
3. Configure ViVeSec Box, pair ViVeSec AI Box and assign the appropriate licences.
4. Set up the template and agent, then test them on known examples.
5. Document acceptance tests, backup and user handover before expanding to more workflows.
Deployment effort depends on the source collection, user scope, workflow and integration requirements.
Licensing, support and warranty
Under the approved standard offering, the initial Box, AI Box and bundle offers include their applicable software licences for the first 12 months from activation. Renewals, Support or HWSW packages and implementation work are identified separately in the proposal.
The base device replacement warranty is three years; storage media coverage is one year, starting from documented handover. The optional additional two-year device warranty extension has its own scope and conditions and does not extend storage media coverage. The specific order and associated agreement govern the purchase.
Security evidence with a defined scope
The public Common Criteria EAL2 evaluation applies to ViveSec Server 1.1.0 in its evaluated configuration. The Security Target documents the scope and security functions. This evidence does not automatically certify ViVeSec AI Box or an entire organisation. ViVeSec supports the implementation of technical controls within the configured operating environment.
Questions buyers ask
How are ViVeSec Box and ViVeSec AI Box different?
ViVeSec Box provides protected data management and access. ViVeSec AI Box provides local AI computing. They work together for company-document workflows.
Must the language model be retrained for every document?
Document retrieval and source-based processing do not require retraining the model whenever a new document is added. Accessible, processable and current sources are the foundation of useful results.
Can we create our own AI agent?
Yes. An approved template, selected sources, defined output and tests before activation allow an agent to be configured for a specific company task.
How should return on investment be assessed?
Use task volume, verified time savings including review effort, and total cost. A pilot using your own documents provides the business case.
Your next step: bring a task that takes too much time today
Show a ViVeSec partner which documents your team repeatedly searches, where information is copied by hand or which summary is rebuilt every week. Together, define the first agent, the data path and the deployment plan. You already own the knowledge. Put it to work, under your control.
- [Contact and expert consultation](https://vivesecbox.com/en/contact)
- [ViVeSec Box product information](https://vivesecbox.com/en/vivesecbox)
- [ViVeSec AI Box product information](https://vivesecbox.com/en/ai-box)
- [Security evidence and evaluation scope](https://vivesecbox.com/en/security)
- [Manuals and documentation](https://vivesecbox.com/en/downloads)
- [Official partner programme](https://vivesecbox.com/en/partners)
Publisher: ViVeSec – vivesecbox.com. Content reviewed: 31 October 2026.